Lazy Revalidation for LIANZA

form
There are a few themes to make your LIANZA Revalidation Journal Form quite pretty.

I am the laziest person you have ever met, so when it comes to doing something like adding entries to my LIANZA validation journal, I really need the easiest way to get it done, or it won’t get done at all.  I’ve heard horror stories about people looking through their calendars for four years finding things to add to their journal, racking their brains on what they did at the time.  There are a couple of problems with this approach; one,  you’ll miss a lot of stuff that isn’t calendarised that might be really appropriate, and two, the point of the exercise is to reflect on stuff at the time, so you can purposefully add what you’ve learned to your practice.  If you’re not sold on doing that, then why are you doing it at all?

I love my phone, so I thought if I could work out a way to add my journal entries on my phone (or if my employer gave me an ipad to use (cough, cough) I could add entries on the fly – at a conference or during a meeting.  I’m also an unreconstructed google fanboy, so google docs seemed like a good tool to use – so here’s how I did it.

Setting up a Google Form for a Revalidation Journal

1) Pop Parov Stelar’s “Paris Swing Box” on youtube.

2) Open up google drive (https://drive.google.com).  If you’re new to google drive, docs and forms, you can always go to the Google Docs Editor’s help for detailed help.

3) Create a new form (from the big red new button, select more, then Google Forms)

4) Edit the name of the form. Mine is LIANZA Revalidation Journal, but you can call it anything you like.  Sometimes something deeply disrespectful might give you a laugh and encourage you to use it, which I believe, is the point.

5) The first question is “Activity Description”, and it is paragraph text.  You might want to note the date of the event  in here if it isn’t the day you are adding it, which will be added automatically.

6) The second question (see the ‘add item’ button) is “Reflective Comment“, and it is the same as the one above : a nice big box to write in what you’ve learned from the activity.

7) The next item is Domain Area, and I’ve put it in as multiple choice.  Multiple Choice is rather misleading, because you can only make one choice from a selection – in HTML parlance it is a radio button set.  The choices are;

Professional Knowledge Extending professional knowledge and skills
Professional practice – Applying professional skills
Professional communication – Sharing Knowledge and expertise, developing relationships
Professional Leadership – Displaying Leadership and initiative

8) The next, and almost last item is the Body Of Knowledge Area.  I’ve put this in as checkboxes so I can mark more than one, which I think is OK.  My mentor might tell me differently when he sees this 🙂

The choices are:

  • BOK 1: The information environment, information policy and ethics
  • BOK 2: Generating, communicating and using information
  • BOK 3: Information needs and design
  • BOK 4: The information access process
  • BOK 5: Organisation, retrieval, preservation and conservation
  • BOK 6: Research, analysis and interpretation of information
  • BOK 7: Application of information and communication technologies (ICTs)
  • BOK 8: Information resource management and knowledge management
  • BOK 9: Management in information organisations
  • BOK 10: Assessing service effectiveness
  • BOK 11: Awareness of indigenous knowledge paradigms, which in the New Zealand context refers to Māori

9) The really last item is a bit sneaky.  I can’t remember exactly what goes in which BOK, so I have put in a crib.  The new item is a “Header Text”, and in the optional description for it I put in the details for the BOKs, from the LIANZA website:

BOK 1: The information environment, information policy and ethics
The Scope includes:
·         The history and changing nature of the wider information sector
·         The legal, policy, economic and ethical issues that are relevant to the wider information sector
·         The significance of the Tiriti o Waitangi (Treaty of Waitangi) to the development and delivery of library and information services and resources
·         The purpose and content of professional codes of practice

BOK 2: Generating, communicating and using information
The Scope includes:
•        Understanding how information is created, presented, disseminated and used
•        Identifying the impact and opportunities presented by the changing publishing environment
•        Understanding the role of information organisations in generating and communicating information

BOK 3: Information needs and design
The Scope:
·         Identifying and evaluating customer needs
·         Designing and delivering information services

BOK 4: The information access process
The Scope
·         Understanding how people find information
·         Developing literacies for accessing and using information
·         Using reference and research skills
·         Promoting the benefits of reading and lifelong learning

BOK 5: Organisation, retrieval, preservation and conservation
The Scope includes:
·         Describing, categorising and storing information
·         The principles of preservation and conservation
·         Designing systems for the storage, description and retrieval of information

BOK 6: Research, analysis and interpretation of information
Please note ‘Doing research is gathering and analysing data’
The Scope includes:
·         Understanding the nature, methodology and practice of research
·         Evaluating the quality and relevance of research
·         Undertaking research by gathering and analysing data and applying the findings

BOK 7: Application of information and communication technologies (ICTs)
The Scope includes:
·         The changing nature of ICTs and their application
·         Identifying and evaluating ICTs

BOK 8: Information resource management and knowledge management
The Scope includes:
·         Collection development and content management principles
·         Definitions, concepts and frameworks of knowledge and knowledge management
·         Applying knowledge sharing strategies

BOK 9: Management in information organisations
The Scope includes:
·         Contributing to strategic, business and operational planning
·         Managing finance, people and resources
·         Governance structures and stakeholder relationship

BOK 10: Assessing service effectiveness
The Scope includes:
·         Designing ways to assess service effectiveness
·         Designing ways to measure the efficiency and effectiveness of library and information facilities, products and services

BOK 11: Awareness of indigenous knowledge paradigms, which in the New Zealand context refers to Māori
The Scope includes:
·         Understanding the importance, diversity or structure of Māori knowledge (mātauranga Māori)
·         Understanding the influence that Māori processes, philosophies and language (kaupapa, tikanga and te reo Māori) are intrinsic in Māori knowledge frameworks
·         Understanding the importance of Māori research methodologies when assisting Māori clients with their information needs

Now you can send it with the link at the bottom of the form editing window to your own email, and you have the form link.  If you use gmail you can fill in the form from your email.    I have bookmarked it and added it as a shortcut on my phone.

If you look back into drive you’ll see a spreadsheet with the responses to your form.  The responses are private to you, but I’ve shared the spreadsheet with my mentor, so he can check in on my progress when he wants to.

After my probationary period is up, I’ll probably create the coversheet for my spreadsheet using a pivot table to count up the number of each domain and BOK items I’ve done, but that’s a talk for another time.  Right now I have to add this post as an item in my revalidation journal (Professional Leadership and BOK2).  If you go through this process, you can add it as Professional Knowledge, BOK 7!
Creative Commons License
Lazy revalidation for LIANZA by Anton Angelo is licensed under a Creative Commons Attribution 4.0 International License.

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